Loading...
 

Financial Aid

SAP PROCESS

Process should be run at end of FALL SPRING SUMMER.
Kate Barefoot notifies us when grads are done.
There are two parts to this process: 1) FEDERAL, 2) STATE
Each PART has three STAPS

NOTE  System will not update any manual updated.
 Example: Student not eligible at end of SPR for FALL Aid
Do not update FALL Status Code manually if taking SUMMER Classes
Add summer Status manually.


PART One
Begins by updating the Bad Federal Students
STEP 1 – Run Process Below
MVRSAP_COLL (BAD SAP)
• 01 Term Code = Current Semester
• 02 Term Code Report = Next Semester (never Summer)
• 03 Aid Year = XXXX
• 04 Update Tables = Y
• 05 One Student = blk
• 06 Student ID = blk

STEP 2 (FED MAX)
MVRSAP_96
• 01 Term Code = Current Semester
• 02 Term Code Report = Next Semester (never Summer)
• 03 Aid Year = XXXX
• 04 Update Tables = Y
• 05 One Student = blk
• 06 Student ID = blk

STEP 3 (Good SAP)
MVRSAP_ELIG
• S01 Term Code = Current Semester
• 02 Term Code Report = Next Semester (never Summer)
• 03 Aid Year = XXXX
• 04 Update Tables = Y
• 05 One Student = blk
• 06 Student ID = blk

AVE all reports as TEXT Files. After running report go to
Options review Output
Select .Lis Double click
Show Document under options
Under Explorer find List and save as text (process.text)
After Federal Run do STATE Updates




PART Two
STEP 1
Run GLBDATA
Parameter = Gas
01 Selection Identifier 1 = GAS
02 Slec ID 2 = blk
03 New Slectio = blk
04 Description = blk
05 Union/Intersection = blk
06 Application Code = FINAID
07 Creator - RPATTERSON
08 Details = blk

STEP 2
RORYGAS
See Parameters = BAD_ GAS
01 Run Type = U
02 AID YR = XXXX
03 Term Code = Use term code to post sap code for
04 Print Error = Y
05 UPDATE = N
06 Appli Code = FINAID
07 Selction ID = GAS
08 Creator ID = RPATERSON
09 USER ID = mpede

STEP 3
RPRYGAS_FILE
See Parameters

SAVE Step 2 and 3 reports as TEXT Files. After running report go to
Options review Output
Select .Lis Double click
Show Document under options
Under Explorer find List and save as text (process.text)

By running reports status are updated on ROASTAT.

Reach out to AJ via specific email to create the reports for manual update.
AJ will return reports (15 or less ( for manual Process), term credit hours (this report is sent to Josh).

Print RORYGAS

Run GLBDATA
ROASTAT_N
After process, run report and print for action at:
GLAEXTR
- HELP – Extract DATA No Key do not type anything in boxes.
.
Send to Josh –
Two state files and all three fed files and term credit hours.

Run disbursement to remove aid after work completed.

End FALL for Spring


Call AJ for expire fed and state memos for specific term to remove.
per email.

After AJ runs programs, run all disbursements for future term and
GLBDATA
FED_SAP_HOLD
STATE_SAP_HOLD
- This places holds on account
RORPOST
Ck remove all (SAVE)
Ck two SAP boxes in RORPOST (SAVE)
Remember to change USER ID to your personal ID

RUN RORBPST for year


DONE